Meeting action items, ready for your task manager
Every evening, today's action items arrive in one list with owners and dates, ready for Todoist and out of your head
- Runs while your laptop is closed
- Reports in Littlebird and by email
- Free plan includes 5 routines
You have three new action items today, two from meetings and one by email.
- Birdseed Brands check-in: finish the revised timeline for Dana Whitfield by Thursday, the deadline stated in the meeting.
- Product sync: review Sam Ortiz's import spec by Monday, the day before your next 1:1 with Sam.
- From email: Riley Parker asked for the Q1 staffing plan, due Wednesday.
The Sparrow & Sons pricing deck is skipped because it's already in Todoist.
The problem
Action items live a dangerous life between the meeting and the task manager. You write them in a notebook or a doc, promise yourself you'll transfer them, and find the list three weeks later next to a cold coffee.
Project managers feel this most: the meeting system and the task system are both fine, and it's the bridge between them that fails.
What it does
This routine runs every evening. It collects the action items from all of today's meetings into one list, with the meeting that produced each one and a due date, and leaves out anything already in your Todoist.
Your task manager stays the single source of truth, and the list shows up whether you remember or not.
Try the prompt
Copy it into a new Littlebird routine, then set the days and times that fit your schedule
- Open Littlebird and go to Routines. Open the menu next to New Routine and choose Set up manually.
- Paste the prompt into Instructions, then set the days and time under Run.
- Littlebird runs it on schedule from then on. You can pause or edit it anytime. Auto-pause is on by default and pauses it if reports go unread.
You can also choose Create with Littlebird and describe the routine in chat.
Every weekday at 6pm, go through today's Meeting Notes and pull out every action item assigned to me. List each one with the meeting it came from and a due date: use the deadline stated in the meeting, otherwise the day before my next meeting with those people. Also check my email for requests I got today and list those too. Skip anything already in Todoist.
Why make it a routine?
You can fake this with a chat skill and enough copy-paste. Most people keep it up for a week, then stop, because the copy-paste is the actual job.
A routine removes the choreography: the context is already there, the schedule is already set, and the output shows up where you need it.
And it is private by design: SOC 2 Type II, GDPR and CCPA aligned, and your data is never sold or used to train models.
Frequently asked questions
Which task managers are supported?
This routine checks Todoist, which Littlebird connects to directly, so the list skips tasks you already have. Littlebird also connects to Asana, ClickUp, Linear, Notion, and TickTick.
Does it deduplicate items?
Yes. If the same task came up in two meetings, you get one task with both references.
What does the sync cost?
It runs on the free Basic plan. Plus costs $17 per month on annual billing or $20 monthly, with a 14-day free trial for bigger setups.
Can I route items to specific projects?
Yes. Say so in the prompt, for example 'group client items under the Clients project', and the list follows your structure.
More routines like this one
Put Littlebird to work
Littlebird is free to start, and your routines also work on the web, iPhone and Android
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