The Littlebird routine library

100 ready-made routines for meetings, email, tasks, sales, and more. A Littlebird routine is a scheduled prompt that delivers proactive, personalized updates from your real work. Copy the prompt, set the schedule, and your desktop assistant runs it from there.

Meeting & Follow-up

Meetings end. Routines make sure the follow-through happens.

Action Item Sync
Action items, synced nightly.
Calendar Boundary Check
Out-of-hours meetings, flagged.
Daily Morning Briefing
Today's priorities, before the inbox eats them.
Decision Log Compiler
Every decision, logged weekly.
Evening Action Item Review
Today's open loops, closed nightly.
Focus Block Advocate
Focus time, claimed daily.
Ghost Detection
Who you're ghosting, every Monday.
Meeting Load Analysis
The meeting load, measured weekly.
Meeting Summary Emailer
Recaps sent, automatically.
Post-Meeting Follow-Up Drafter
Same-day follow-ups, zero blank pages.
Pre-Meeting People Brief
Every person today, briefed.
Promise Tracker
Every promise, accounted for weekly.
Recurring Meeting Audit
Zombie meetings, flagged monthly.
Stakeholder Status Update
The Friday update, pre-drafted.
Weekly Meeting Prep
Next week's meetings, prepped on Sunday.

Email & Communication

Your inbox, triaged and answered on a schedule you set.

Draft Response Queue
Replies, pre-drafted.
Email Archive Suggestions
Inbox zero, guided.
Follow-Up Reminder
Unanswered mail, flagged weekly.
Inbox Triage
The inbox, pre-sorted.
Long Thread Summarizer
Threads, pre-digested.
Newsletter Digest
Newsletters, digested.
Response Time Tracker
Your reply speed, measured.
Tense Thread Detector
Tension, flagged early.
VIP Email Alert
VIPs, never waiting.
Weekly Communication Summary
Your week, in conversations.

Task & Project Management

Tasks tracked, projects compiled, nothing quietly dropped.

Daily Task Prioritization
Your todo list, re-sorted by what matters, every morning.
Untracked Work Detector
Finds the real work your task system missed, every evening.
Sprint Review
Friday sprint summary: done, moving, at risk.
Deadline Tracker
Every deadline in the next 7 days, in one morning list.
Done List
What you finished vs. what you planned, every evening.
Project Status Compiler
All your projects' status, compiled every Monday.
Blocked Task Identifier
Stalled tasks found and named, every Wednesday.
Time Allocation Audit
Planned vs. actual time, audited every Friday.
Weekly Task Review
Completed, carried over, decided -- every Friday.
Context Switch Counter
Daily count of the switches that fragment your focus.

Calendar & Scheduling

A calendar that defends itself, checked every day.

Focus Time Recommender
Finds your best 2-hour focus block daily, from your real patterns.
Calendar Conflict Detector
Flags double-bookings and impossible days every morning.
Weekly Schedule Review
Sunday review of next week's calendar, flags and all.
Travel Time Calculator
Flags unrealistic transitions before they make you late.
Meeting Prep Queue
The next 48 hours of meetings that need your prep, each morning.
Buffer Time Optimizer
Weekly suggestions for buffers that keep days breathable.
Time Zone Reconciler
Catches timezone traps in today's meetings, every morning.
Calendar Decluttering
Three meetings to kill, delegate, or make async, every Friday.

Research & Intelligence

The market, your competitors, and your reading -- digested.

Competitor Monitoring
Weekly brief on what your competitors changed.
Industry News Digest
The week's five industry stories that touch your work.
GitHub Activity Summary
PRs, issues, and reviews, digested daily.
Trend Tracker
Weekly trajectory of the topics you care about.
Reading List Compiler
The week's best reading, compiled with takeaways.
Research Brief Compiler
Turns gathered research into a structured brief.
Academic Monitor
New papers in your field, distilled on schedule.
Market Intelligence
Market moves, translated into implications for you.

Sales & CRM

Pipeline hygiene and follow-ups that never slip.

Lead Enrichment Brief
New leads arrive pre-researched.
Pipeline Review
Open deals graded, with the risky ones flagged.
Follow-Up Queue
Who to follow up with today, and why.
Deal Stage Tracker
Flags deals that quietly stall in stage.
Cold Outreach Drafter
Personalized cold outreach, drafted for review.
Customer Health Check
At-risk accounts flagged while still saveable.
Sales Meeting Prep
Every sales call, pre-briefed.
Win/Loss Analysis
The real reasons deals closed, monthly.

Engineering & Dev

PRs, incidents, and deploys, summarized on schedule.

PR Review Queue
Your review queue, summarized and prioritized.
CI/CD Pipeline Monitor
Red builds flagged before standup.
Code Review Summary
Your review week, with the patterns named.
Incident Postmortem Drafter
Postmortem first drafts, while memory is fresh.
Deployment Tracker
What shipped where, and whether it is holding.
Tech Debt Tracker
Tech debt flagged while it is still small.
On-Call Handoff Brief
On-call context, transferred intact.
Bug Triage
New bugs, summarized and pre-prioritized.

Personal Productivity

Weekly reviews and deep work, kept honest automatically.

Weekly Review
Your week, reflected and compiled.
Energy Pattern Analysis
Your best working hours, found from evidence.
Deep Work Tracker
Weekly count of your real focus hours.
Weekly Intention Check
Intentions vs. reality, checked weekly.
Time Audit
The week's real time distribution, audited.
Habit Check
Your habits, honestly counted.
Burnout Risk Monitor
Overwork signals, flagged early.
Monthly Retrospective
The month, reviewed and compiled.

Personal Admin & Life

The life admin pile, handled a little every day.

Expense Categorization
Spending sorted, anomalies flagged.
Subscription Audit
Zombie subscriptions, named for cancellation.
Travel Itinerary Compiler
All your bookings in one document.
Personal Errand Reminder
Life's small logistics, kept visible.
Health Appointment Scheduler
Overdue checkups, nagged into existence.
Subscription Price Hike Alert
Quiet price hikes, caught in month one.
Receipt Organizer
Every receipt, found and filed.
Personal Document Tracker
Documents with dates, watched for you.

Content & Marketing

Content pipelines and brand mentions, watched for you.

Content Calendar Review
This week's content pipeline, honestly reported.
Social Post Drafter
A week of social posts, drafted from your takes.
Blog Topic Ideation
Weekly blog topics with the angle included.
Content Performance Digest
Content metrics with the lesson attached.
SEO Keyword Monitor
Keyword movement, reported on schedule.
Newsletter Drafter
The week's newsletter, drafted before send day.
Brand Mention Tracker
Web mentions of your brand, summarized weekly.

Team & People Management

1:1s, feedback, and workload -- managed with memory.

1:1 Prep
Every 1:1, pre-briefed with real continuity.
Team Status Compiler
The whole team's week, on one page.
Feedback Tracker
A year of feedback, ready at review time.
Team Workload Balancer
Workload imbalance, flagged early.
Recognition Prompt
Weekly nudge to recognize real wins.

Hiring & Recruitment

Candidates, feedback, and onboarding, kept straight.

Interview Prep
Per-candidate interview prep, on schedule.
Candidate Tracker
Your hiring pipeline, leak-free.
Interview Feedback Compiler
Panel feedback, compiled before the debrief.
Job Description Drafter
JDs grounded in the actual job.
Onboarding Checklist Generator
First weeks, designed instead of improvised.
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