See where your meeting time actually went this week
Total hours, share of your workweek, and honest recommendations, delivered every Friday while the week is still fresh
- Runs while your laptop is closed
- Reports in Littlebird and by email
- Free plan includes 5 routines
You spent 18 hours in meetings this week, or 45% of your workweek.
- Thursday was the most fragmented day, with six meetings and no gap longer than 45 minutes.
- The Monday team sync has grown from 30 to 60 minutes, and its notes show no decisions this month.
- Recommended: shorten that sync to 30 minutes, batch the three client check-ins on Tuesday afternoon and keep Wednesday morning for a focus block.
The problem
Everyone complains about meetings; almost nobody measures them. The calendar fills up one invite at a time, each one reasonable, and somehow Thursday had nine hours of calls and thirty minutes of actual work.
You can't fix a load you can't see, and estimating from memory always underestimates.
What it does
This routine runs every Friday at 5pm. It totals your meeting hours for the week, works out what share of your workday they consumed, and looks at the patterns: which recurring blocks grew, which days got fragmented.
The report ends with concrete recommendations: which meetings to shorten, which to batch, and where a focus block would survive.
Try the prompt
Copy it into a new Littlebird routine, then set the days and times that fit your schedule
- Open Littlebird and go to Routines. Open the menu next to New Routine and choose Set up manually.
- Paste the prompt into Instructions, then set the days and time under Run.
- Littlebird runs it on schedule from then on. You can pause or edit it anytime. Auto-pause is on by default and pauses it if reports go unread.
You can also choose Create with Littlebird and describe the routine in chat.
Every Friday at 5pm analyze my meeting load this week: total hours percentage of workday and recommendations
Why make it a routine?
You can fake this with a chat skill and enough copy-paste. Most people keep it up for a week, then stop, because the copy-paste is the actual job.
A routine removes the choreography: the context is already there, the schedule is already set, and the output shows up where you need it.
And it is private by design: SOC 2 Type II, GDPR and CCPA aligned, and your data is never sold or used to train models.
Frequently asked questions
Is this a time-tracking tool?
No. It reads your calendar and meeting history, not your keystrokes. The analysis is about meetings specifically, not surveillance.
Can I set a target meeting load?
Yes. Add it to the prompt, for example 'flag weeks over 40%', and the report grades the week against your own bar.
What does the weekly analysis cost?
It runs on the free Basic plan. Plus, at $17 per month with annual billing or $20 monthly and a 14-day trial, fits people running many routines at once.
Will my team see my report?
No. The analysis is private to you. Littlebird is independently audited for SOC 2 Type II, is GDPR and CCPA aligned, and never trains models on your data.
More routines like this one
Put Littlebird to work
Littlebird is free to start, and your routines also work on the web, iPhone and Android
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