Every attendee gets the summary, not just the note-taker
The day's decisions and action items, drafted as recap emails each evening for you to send while the room still agrees
- Runs while your laptop is closed
- Reports in Littlebird and by email
- Free plan includes 5 routines
Three recap emails are drafted in Gmail, one for each of today's meetings.
- Birdseed Brands check-in: two decisions and four action items, addressed to Dana Whitfield and Brook Ellis.
- Design review: the new layout is approved, and Casey Reed owns the handoff by Thursday.
- Perch & Partners renewal: one open question about seat counts, flagged at the top for Riley Parker.
Nothing is sent. Each draft waits in Gmail for you to review and send.
The problem
Ask five people what a meeting decided and you get five versions, drifting further apart by the hour. The summary email is the fix, but writing it means someone sacrifices their next meeting's attention.
For sales calls and project meetings alike, the written record is what turns a conversation into a commitment.
What it does
This routine runs every weekday evening. It pulls the decisions, action items, and owners from each of the day's meetings and writes a clean summary email to the attendees as a Gmail draft, ready for you to send.
Everyone leaves with the same record, disputes die early, and you never spend another evening writing recap emails.
Try the prompt
Copy it into a new Littlebird routine, then set the days and times that fit your schedule
- Open Littlebird and go to Routines. Open the menu next to New Routine and choose Set up manually.
- Paste the prompt into Instructions, then set the days and time under Run.
- Littlebird runs it on schedule from then on. You can pause or edit it anytime. Auto-pause is on by default and pauses it if reports go unread.
You can also choose Create with Littlebird and describe the routine in chat.
Every weekday at 5pm draft a recap email for each of today's meetings with decisions and action items, addressed to the attendees
Why make it a routine?
Chat skills wait for you. Routines do not.
With a skill in an AI chat app, you are the integration: copy the email, paste the calendar, explain the background, then carry the answer back out.
Littlebird skips the middleman. It reads the sources directly, runs on your schedule, and your data is never sold or used to train a model.
Frequently asked questions
Does it send without my approval?
No. Littlebird never sends email on its own. Each recap waits as a Gmail draft, and you review it and press send. For a single meeting, Send to attendees in Meeting Notes creates the same kind of draft.
What does it include?
Decisions made, action items with owners, and open questions: the parts people actually reference later, not a transcript.
What does the summary emailer cost?
It runs on Basic, which is free. Plus is $17 per month billed annually or $20 month to month, with a 14-day trial for heavier meeting loads.
Does it work for calls with clients?
Yes. It makes a good same-day recap for client calls, the kind that keeps deals moving and expectations aligned.
More routines like this one
Put Littlebird to work
Littlebird is free to start, and your routines also work on the web, iPhone and Android
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