Kill the recurring meetings that should have been emails
A monthly audit of every recurring meeting you own, with an honest verdict: keep, shorten, or make async
- Runs while your laptop is closed
- Reports in Littlebird and by email
- Free plan includes 5 routines
Four of your 11 recurring meetings could be shortened, made async or dropped.
- Shorten: the hour-long Tuesday team sync has covered just two topics each week this month.
- Make async: the Wednesday status call and Friday metrics review repeat the same updates every week, with no decisions.
- Consider ending: the Flock Industries launch sync still meets weekly, though the launch shipped in August.
The other seven meetings are worth keeping as they are.
The problem
Recurring meetings never die natural deaths. They get created for a project that shipped months ago, a crisis that passed, a sync that stopped syncing, and they keep eating 30 minutes a week because canceling feels like a decision nobody has time to make.
Multiply by every series you own and the waste is hours a month, hiding in plain sight.
What it does
This routine runs once a month. It lists every recurring meeting on your calendar, looks at how each one is actually going (length, agenda substance, outcomes), and flags the candidates: meetings that could be shortened, eliminated, or replaced with an async update.
You get the list with a recommendation for each. The cancel button is still yours, but the analysis is done.
Try the prompt
Copy it into a new Littlebird routine, then set the days and times that fit your schedule
- Open Littlebird and go to Routines. Open the menu next to New Routine and choose Set up manually.
- Paste the prompt into Instructions, then set the days and time under Run.
- Littlebird runs it on schedule from then on. You can pause or edit it anytime. Auto-pause is on by default and pauses it if reports go unread.
You can also choose Create with Littlebird and describe the routine in chat.
Every month audit my recurring meetings and flag ones that could be shortened eliminated or made async
Why make it a routine?
Skills are a good demo. You open a chat, paste in yesterday's context, and get a pretty solid answer exactly once.
Tomorrow you do the whole thing again: same paste, same wait. The skill does not know your meetings, your threads, or what changed since Monday.
This routine knows all of that before it runs. It fires on schedule and hands you the result where you already work.
Frequently asked questions
How does it judge whether a meeting is useful?
From what actually happens in it: whether decisions get made and whether the same updates repeat week after week. Patterns, not vibes.
Will it cancel meetings for me?
No. It recommends; you decide. Declining other people's meetings stays your social problem.
What does the monthly audit cost?
It runs on Basic for free. Plus, at $17 per month billed annually or $20 monthly with a 14-day trial, is for people running a fuller routine stack.
How often should it run?
Monthly is the default and suits most calendars.
More routines like this one
Put Littlebird to work
Littlebird is free to start, and your routines also work on the web, iPhone and Android
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