See who is drowning, who is coasting
Workload across the team, flagged when someone is overloaded or underused
- Runs while your laptop is closed
- Reports in Littlebird and by email
- Free plan includes 5 routines
Brook Ellis has the heaviest load this week, and Jordan has room for more.
- Overloaded: Brook Ellis has 14 open tasks, up from nine last Monday, and asked twice this week to push a deadline.
- Room for more: Jordan has three open tasks and offered in Thursday's thread to help with the launch.
- Trending up: Sam Ortiz's open tasks have grown three weeks in a row, from six to 11.
The problem
Workload imbalances are invisible until they explode: the reliable person drowning in silence, the underused one quietly interviewing elsewhere.
The signs were in the calendar and the board all along. Nobody was watching the distribution, so the imbalance felt like personality instead of load.
What it does
Every Monday, this routine reviews workload signals across your team and flags the outliers: the overloaded, the underutilized, and the trending-either-way.
You rebalance in week two instead of month four, and the reliable person's silence stops being a resignation letter in progress.
Try the prompt
Copy it into a new Littlebird routine, then set the days and times that fit your schedule
- Open Littlebird and go to Routines. Open the menu next to New Routine and choose Set up manually.
- Paste the prompt into Instructions, then set the days and time under Run.
- Littlebird runs it on schedule from then on. You can pause or edit it anytime. Auto-pause is on by default and pauses it if reports go unread.
You can also choose Create with Littlebird and describe the routine in chat.
Every Monday analyze my team's workload and flag anyone who seems overloaded or underutilized
Why make it a routine?
You can fake this with a chat skill and enough copy-paste. Most people keep it up for a week, then stop, because the copy-paste is the actual job.
A routine removes the choreography: the context is already there, the schedule is already set, and the output shows up where you need it.
And it is private by design: SOC 2 Type II, GDPR and CCPA aligned, and your data is never sold.
Frequently asked questions
What signals does it read?
Open tasks on your connected project boards, the action items from your meetings, and what your team says in threads and email.
Is this monitoring my team?
No. It reads the boards, meetings and threads you can already see, and the report is private to you.
Can it suggest reassignments?
It names the imbalance and the candidates for relief. The people decisions stay with the manager.
How much is the app per month?
Basic is free and includes routines. On Plus it is $17 a month billed annually or $20 month to month, with the first two weeks free.
More routines like this one
Put Littlebird to work
Littlebird is free to start, and your routines also work on the web, iPhone and Android
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