Planned week vs. actual week
A Friday comparison of how you meant to spend your time and how the week actually spent you
- Runs while your laptop is closed
- Reports in Littlebird and by email
- Free plan includes 5 routines
Meetings took 19 hours this week, about five more than you planned.
- Meetings that grew: the Perch & Partners review ran over twice, and you took three unplanned calls on Wednesday.
- Focus time: you blocked eight hours for the Tiny Nest Co. proposal, and email took about five of them.
- Try next week: Tuesday and Thursday mornings are open, which covers the five hours the proposal still needs.
The problem
Everyone's week has two versions: the one planned on Monday and the one that happened. The distance between them is where the real information lives.
Most people never measure that distance, so the same surprise happens every week with a different costume.
What it does
Every Friday, this routine compares your planned allocation against what the calendar and your screen say actually happened.
The gap gets a name (meetings that grew, work that migrated, focus time that evaporated), so next week's plan is built from evidence.
Try the prompt
Copy it into a new Littlebird routine, then set the days and times that fit your schedule
- Open Littlebird and go to Routines. Open the menu next to New Routine and choose Set up manually.
- Paste the prompt into Instructions, then set the days and time under Run.
- Littlebird runs it on schedule from then on. You can pause or edit it anytime. Auto-pause is on by default and pauses it if reports go unread.
You can also choose Create with Littlebird and describe the routine in chat.
Every Friday compare how I planned to spend my time vs how I actually spent it
Why make it a routine?
You can fake this with a chat skill and enough copy-paste. Most people keep it up for a week, then stop, because the copy-paste is the actual job.
A routine removes the choreography: the context is already there, the schedule is already set, and the output shows up where you need it.
And it is private by design: SOC 2 Type II, GDPR and CCPA aligned, and your data is never sold.
Frequently asked questions
Does it track me minute by minute?
No. It compares plans against calendar reality and broad patterns of what you worked on, in categories rather than surveillance.
What do I do with the audit?
Adjust one thing the following week: a recurring meeting, a misplaced focus block, an underestimated project.
What is the monthly cost?
Plus is $17 a month ($20 month-to-month) after 14 days free, with routines on every plan.
Can my employer see these reports?
Not through Littlebird. A routine's reports are visible only to you, and your data is never sold.
More routines like this one
Put Littlebird to work
Littlebird is free to start, and your routines also work on the web, iPhone and Android
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